Estates Homeowners Association
Annual Meeting Minutes
May 29, 2008
Meeting was held
at the Gig Harbor Civic Center.
Attendees: Twenty-six homes were represented.
HOA Board members present were: Joe Faulkner,
Bill Koontz, Deborah Swigart, Gordon Benjamin,
Sharon Reid, and Dianne Matthes.
The meeting was called to order at 6:40 p.m. by
Joe Faulkner. Joe welcomed everyone and
introduced the HOA board and Carol Burton, the
representative from Compass.
The minutes from the 2007 annual meeting were
read by Dianne Matthes, a motion was made and
approved to accept the minutes.
Bill Koontz gave the Treasurer's Report: Income
in 2007 was $56,134 and expenses were $54,011.
Only 1 property remains outstanding for the 2007
homeowner's dues. The home is in foreclosure and
those funds will be received when the home is
sold. The annual dues for 2008 were increased
the allowable limit per the CC&Rs, 113 homes
have paid. Cash on hand is $41,180, expenses for
2008 to date are $14,119, if we spend at the
same rate this year, we should be right on
The Special Assessment Vote passed with 69
approvals (enough for a quorum) and 8
non-approvals, the statements were mailed last
week, due on June 30th. The Special Assessment
is for the cleaning of the retention ponds,
which is required by Pierce County, 3 quotes
were received and the one from Apex was
accepted. Apex has already started the work.
A discussion regarding a contingency fund was
held, the HOA Board will discuss the pros and
cons and make recommendations to the Homeowners
by the annual meeting in 2009.
It has been suggested that we try to cut some of
our expenses by using emails to communicate
instead of mailings. For homeowners who do not
have email, information will continue to be
mailed to them.
A community garage sale will be held the weekend
of June 28th & 29th. The gates will remain open
and a notice will be put in The Gateway.
Joe had some samples of roofing materials, this
particular brand is quite costly, the ACC will
check out some other options, the HOA Board
would welcome suggestions and opinions.
New "For Sale" signs are being made for the
entrances at 25th and 28th streets, Bill Koontz
is in charge of that project and will do some of
the work himself, he estimates the cost to be
around $300.00. There will be one sign at each
entrance that will accommodate several listings.
The new signs will replace individual signs.
The gates and surrounding entrance areas need
cleaning, a work committee will be put together
to accomplish this task. The estimates for
having it done by an outside source were very
expensive. After the cleaning of the gates, Joe
will arrange for them to be serviced.
Small boulders were placed on either side of the
speed bump on 28th to discourage people from
driving over the lawns. The smaller boulders are
not accomplishing that as people are still
driving over the lawns by pushing the boulders
out of the way. The small boulders will now be
replaced by larger ones.
The meeting was adjourned at 7:40 p.m.