Estates Homeowners Association
Annual Meeting Minutes
May 19, 2009 - Gig Harbor Library
Attendees: Thirty-seven homes were
HOA Board members present were: Joe Faulkner,
Bill Koontz, Darryl Roundy, and Dianne Matthes.
The meeting was called to order at 6:35 p.m. by
Joe Faulkner. Joe welcomed everyone, thanked
them for attending and introduced the HOA board.
The minutes from the 2008 annual meeting were
read by Dianne Matthes, a motion was made,
seconded and approved to accept the minutes.
Bill Koontz gave the Treasurerís Report: Income
in 2008 was $74,618 and expenses were $63,238.
Only 2 properties remain outstanding for the
2008 homeownerís dues. One home is in
foreclosure and those funds will be received
when the home is sold. The annual dues for 2009
were increased the allowable limit per the CC&Rs.
Cash on hand is $64,111; expenses for 2009 to
date are $18,118. A motion was made to approve
the 2009 budget, it was seconded and passed. An
unexpected expenditure this year was real estate
taxes. For some unknown reason, Pierce County
had never charged the residences in Division II
for the taxes on the common grounds; the HOA
received a statement, including late fees, which
needed to be paid immediately. Bill Koontz
talked to Pierce County but didnít get any
satisfaction; the HOA paid them to avoid any
more late fees. Pierce County could not justify
why this happened but in the future, residences
in Division II will be required to pay those
taxes, these amounts will be added to the annual
dues statements. It only amounts to
approximately $3.00 per residence per year.
Divisions I and III already have this added to
their tax statements from Pierce County.
Future expenses will be the repair of the
sprinklers at the entrances. Since work is being
done on Jahn and 32nd Street, by both Pierce
County and Peninsula Light which encompasses
those areas, the HOA Board will wait until that
work is finished before authorizing updating the
Joe introduced Juanita Carbaugh from HOA
Community Solutions, the new management company
handling our affairs. Juanita explained their
The HOA Ballots were tallied; a motion was made,
seconded and passed to accept the HOA Board as
The meeting was adjourned at 7:55 p.m.